Warehouse Operations Assistant (Finance)

Warehouse Operation Assistant

Position Purpose:
Provide day-to-day administrative support to the General Manager and management team in a professional, courteous, and confidential manner. Key areas include reporting, payroll support, inventory tracking, and office coordination.

Key Responsibilities:

• Prepare and distribute daily, weekly, and monthly reports.
• Daily monitoring of emails and regular mail for invoices, statements and correspondence pertaining to the distribution center.
• Reviews, codes and sends all invoices to appropriate department managers for approval and submission to accounts payable for processing and payment
• Ensures all invoice information is entered into financial tracker and updates payment status on a weekly basis with information obtained from SharePoint reports.
• Works with corporate AP team to resolve any questions or concerns with invoice status, payments or changes.
• Works with supplier maintenance department to ensure all vendor information is kept up to date.
• Reviews monthly vendor statements to ensure all accounts remain current and works with General Manager, department managers, accounts payable and vendors to resolve any issues that may arise.
• At the end of each financial period, reviews tracker to ensure information provided to General Manager is up to date and accurate.
• Assist department managers with bringing in new vendors to ensure all required forms and signed and copies of all contracts and agreements are kept on file
• Administers General Manager's corporate credit card.
• Assists General Manager with administrative functions including keeping meeting minutes at weekly manager meetings.
• Maintain shipping supply and office inventory, coordinate with vendors.
• Books travel arrangements for managers and warehouse associates as needed using Concur travel system. Maintains relationships with hotel managers to ensure DC is receiving the best rates.
• Coordinate internal communications, site events, and weekly meetings.
• Maintain SharePoint site and generate weekly/monthly metrics reports.
• Maintains relationship with vending machine company to ensure proper delivery and maintenance of supplies for cafeteria.

Qualifications:

• Associate degree preferred or equivalent experience.
• 4+ years of relevant administrative experience.
• Proficient in MS Office Suite and strong working knowledge of MS Excel is required.
• Excellent communication, multitasking, and organizational abilities.
• Able to work independently in a fast-paced environment.

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. - M/F/Veteran/Disability. VEVRAA Federal Contractor.