Administrative Assistant (Finance)

TransCore (TCI), a subsidiary of ST Engineering, is seeking an Administrative Assistant to join our team in Ft. Myers, FL.

Summary: Performs general administrative duties and office support.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Greet and assist visitors in a polite and professional manner.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Communication via phone, e-mail, and mail.
• Screening phone calls and routing callers to the appropriate party.
• Managing project-related Maintenance Online Management System "MOMS" database
• Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Review of open trouble tickets for status and documentation completeness.
• Providing real-time scheduling support by booking appointments and preventing conflicts.

• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Prepare purchase request and track procurement of project materials and tools as requested by manager.

• Anticipate the needs of others to ensure their seamless and positive experience.
• Able to exhibit and maintain a high level of confidentiality.

Required Skills and Qualifications

• Prior experience as an Administrative Assistant.
• Working knowledge of Microsoft Office Suite and Office 365 (particularly Excel, Power Point and Word), PDF and SharePoint.
• Ability to compile, review and analyze large data sets.
• Interpersonal and team working skills.
• Able to adjust and work in a fast-paced environment.
• Detailed oriented, highly organized.
• Professionalism
• Good written and verbal communication skills
• Strong time management and scheduling management skills
• Adaptability

Education

• High School Diploma or GED required.