Academic Services Administrator (Finance)
Dept Number/Name: 0-6401-000 / College Of Public Health-Dean
College Division: USFHealth-Coll Public Health
Salary Plan: Administrative
Job Code/Title: 1108 / Academic Svcs. Administrator
Hiring Salary/Salary Range: $60,000
Position Number: 00059412, 00059413, 00059414, 00059416
ORGANIZATIONAL SUMMARY:
USF Health's mission is to envision and implement the future of health. It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the College of Pharmacy, the School of Biomedical Sciences and the School of Physical Therapy and Rehabilitation Sciences; and the USF Physician's Group. USF is a global research university ranked 34th in federal research expenditures for public universities. For information regarding the USF Health, please visit our website at http://health.usf.edu/index.html.
POSITION SUMMARY:
This position supports the academic and administrative needs of the College of Public Health's newly established academic departments. The responsibilities of this position will include administrative management and/or coordination of overall department operations, business operations, human capital management, academic and student success, space utilization, search coordination and administrative and academic compliance.
RESPONSIBILITIES:
Provides leadership to and directly supports departmental operational needs, including being a liaison with appropriate offices & teams within COPH & USF to meet department goals. Oversees and coordinates office functions, including ensuring office supplies, equipment, and spaces are available and organized for faculty use; develops department business processes to ensure consistency and efficiency; ensures web and marketing materials are current for the department; coordinates departmental meetings and providing administrative support as needed; and provides calendaring and administrative support for the chair as needed.
Works with the Department Chair and COPH teams to support the financial and business operations of the Department. Including but not limited to development of annual department budgets, monitoring fiscal activity and review of financial reports; ensures compliance with university travel and procurement policies, serve as a resource to guide faculty and staff through required processes; tracks research awards of departmental faculty and supports the department's research mission as requested; coordinates departmental student support allocations and obligations.
Coordinates support of the department's academic mission with the Chair, department faculty and COPH Academic & Student Affairs, to include: supporting the student lifecycle (recruitment, admissions, retention & student success, graduation); coordination of the academic course calendar; supports academic processes for establishing new courses/curriculum; facilitates as available financial aid and other student support initiatives; supports the course evaluation process as needed; serves as a resource for the chair and faculty as it relates to academic policies and procedures.
Working with COPH teams and assigned HR business partners, is the primary department liaison to support the recruitment, credentialing, assignment and evaluation of department faculty, staff and student employees. Coordinates any departmental onboarding activities for new team members. Ensures timely completion of state and federal effort reporting. May be responsible for management of subordinate staff or student employees
Serves as a resource for the Chair and faculty in terms of COPH & USF policies and procedures. Maintains departmental records and generates reports related to faculty research, accreditation, academic program metrics, financial summaries and personnel. Serves as a liasion with other departments and units, representing the department on committees and work groups.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.
PREFERRED:
Preferred qualifications include a Master's Degree in Public Health, Health Administration, Business or a related field. Proficency in Microsoft Office Suite. Familiarity with USF systems such as GEMS, FAST, Bulls Marketplace and Archivum.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38778
Posting Date: 02/14/2025
Posting End Date: 02/28/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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