Accounts Payable Specialist (Finance)

We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That's where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe , a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm , see what it's like to work here and explore recent projects and ideas at NBBJ.com . Join us to make an impact today!

The role at a glance:

We are looking for someone with a can-do attitude and enjoys the challenge of a high volume, fast moving and ever-changing design firm. This role requires excellent communication skills, strong attention to detail and the ability to respond quickly and tactfully to requests with kindness and compassion. If you are able to deliver professional customer service to internal and external customers, come join us!

In your new role you will:

• Timely and accurate input of vendor invoices; approximately 200 -300 a month
• Review and process employee expense reports; approximately 150 a month
• Adhere to payment and reimbursement policies, educating employees on policies
• Confirm invoices against budgets
• Coordinate payments and reimbursements among our offices globally
• Process check runs and payments via online banking systems
• Manage payment schedules to avoid late fees and maintain positive vendor relationships.
• Research and resolve vendor inquiries
• Maintain documentation of AP processes
• Assist in streamlining and improving processes based on best practices
• Reconcile sub-ledgers to the general ledger
• Maintain account work papers for AP and Employee Expense general ledger accounts
• Other duties and projects as needed

What you need to succeed

• Minimum 3 years of Accounting and/or Accounts Payable experience
• Associate Degree in Accounting preferred
• General ledger and job costing experience a plus
• Experience with multi-company and multi-currency transactions desired
• Ability to remain professional while working under pressure to meet deadlines
• Strong organizational, multi-tasking and prioritizing skills
• Demonstrated ability to thrive in a fast-paced environment
• Excellent communication and interpersonal skills with a customer service focus
• Ability to work both independently and as part of a collaborative team
• Strong computer skills including proficiency in Microsoft Office Suite and Adobe
• Intermediate experience in Excel, including xlookup , pivot tables and formulas

NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.