Executive Assistant (Administrative)

We seek a highly organized and initiative-taking Executive Assistant to provide high-level administrative support to executives. The ideal candidate will excel in managing calendars, coordinating meetings, overseeing correspondence, and ensuring smooth office operations. This role requires a detail-oriented individual with exceptional organizational skills.

The Executive Assistant is responsible for working with several presidents to provide support to enhance the team's effectiveness, efficiency, and overall management capacity. The position includes effectively managing heavy calendars, anticipating the needs of the Executive in advance, and prioritizing workflow in key business priorities and strategies on an ongoing basis. The Executive Assistant will have strong time management skills and initiate the coordination of sensitive, confidential, and discretionary documents and tasks with personal integrity.

Here's What We're Looking For

• The ability to work from our Los Angeles office.
• Sustain a daily calendar of meetings and events, resolving scheduling issues.
• Book travel and accommodations and prepare expense reports.
• Prepare arrangements for large onsite or offsite meetings, inclusive of travel, meals, and space rental, as needed.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
• 7+ years of experience in office/administrative support.
• High degree of proficiency with Microsoft PowerPoint, Excel, Word, and Teams.
• Experience arranging travel for C Suite.
• Ability to work in a demanding environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to influence resources (people, funding, material, support) to get things done.
• Can see and or anticipate problems and look beyond the obvious to develop solutions.
• Demonstrated ability to appropriately manage sensitive and confidential situations.

Salary range $90k to $110K

Administrative