Accounts Payable Disbursement Specialist (Finance)
About Us
Americold is a global provider of temperature-controlled infrastructure. We partner with farmers and food producers to ensure their perishable and frozen product reaches foods suppliers, restaurants, and your local grocery store without spoilage. Our customers, which include some of the most respected brands in the food industry, rely on our expertise and commitment to safety in order to deliver on their commitments.
What you'll Do
Payment Processing:
- Schedule and prepare payment disbursements, including checks, wire transfers, and ACH transactions.
- Ensure timely and accurate payments to Suppliers and suppliers according to payment terms.
- Prepare and process emergency payments when necessary.
Account Reconciliation:
- Reconcile Supplier statements and resolve discrepancies by working with internal departments and external Suppliers.
- Monitor accounts to ensure timely payments and resolve any outstanding balances.
- Maintain and update the accounts payable ledger for accurate reporting.
Reporting and Documentation:
- Generate regular AP reports, including aging reports, payment schedules, and cash flow projections.
- Assist in month-end and year-end closing processes by preparing reports and documentation related to disbursements.
- Maintain thorough and accurate records of all disbursements and transactions in accordance with company policies and accounting standards.
Supplier Management:
- Maintain relationships with Suppliers, addressing any payment or account inquiries.
Compliance and Control:
- Ensure adherence to internal controls, company policies, and regulatory requirements (e.g., tax compliance, SOX controls).
- Assist in audits related to accounts payable by providing required documentation and reports.
Process Improvement:
- Identify opportunities for process improvements and efficiencies in the accounts payable and disbursement process.
- Collaborate with the accounting team to streamline workflows and implement best practices.
What Experience and Education You Need
- Associate's degree in Accounting, Finance, or related field (or equivalent experience)
- 2-3 years of experience in accounts payable or related finance role, with a focus on disbursement processes.
- Proficient in accounting software and Microsoft Excel
- Strong attention to detail and accuracy
- Excellent organizational skills with the ability to prioritize and meet deadlines
- Effective communication skills, both written and verbal
- Ability to troubleshoot and resolve issues related to payments and Supplier accounts.
What Could Set You Apart
- Experience with Oracle, Oracle Fusion
- Knowledge of GAAP and other financial regulations
- Certification in accounts payable or finance (e.g., A/P Certification)
Physical Requirements
- Requires the ability to sit for long periods of time, with frequent interruptions
- Requires several hours per day of sitting, getting up and down from chairs, and reaching, or bending
- Requires manual dexterity with normal hand and finger movements for typical office work
- Talking, hearing, and seeing are important elements of completing assigned tasks
- May require travel by automobile and airplane for business
- May require visits to warehouse operations in temperatures at or below freezing
- May require carrying loads related to travel and the occasional lifting, carrying, positioning, and/or moving of objects weighing up to 20 pounds
- Requires the use of various electronic tools
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The Company makes reasonable accommodations in accordance with applicable law.
What We Offer:
Our associates know the answer to the question What's in it for me? We offer best-in-class benefit programs and continuously work with our associates to ensure that our offerings meet the needs of their health and financial well-being. When you join Americold you join a values-oriented company with a clear mission. We help our customers feed the world.
Americold is an Equal Opportunity/Affirmative Action Employer and complies with applicable employment laws.
EOE/AA M/F/D/V DFW.
