Swinerton Builders

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Project Field Administrator (Finance)



Compensation Range:
$24.28 - $36.39 Hourly Rate

Job Description Summary:
To provide administrative support to project management team and to assist in administration of field office to achieve efficient and accurate project documentation.

Job Description:

POSITION RESPONSIBILITIES AND DUTIES:

  • Able to perform all essential Field Assistant responsibilities.
  • Provide general administrative support to the project team(s) and serve as liaison to project partners.
  • Oversee daily field office operations including guest relations, answering phones, desk assignment, calendar support, mail management, and overall field office management.
  • Point of contact for technology support, equipment troubleshooting, and mobile device assistance.
  • Manage field office set up; source and maintain furniture and equipment.
  • Coordinate vendors for general equipment and services repairs or updates.
  • Support project team with expense reporting, invoice processing, travel, and lodge coordination.
  • Order office and breakroom supplies; monitor budget and cost
  • Plan and execute project meeting, events, and luncheons as requested by project team.
  • Assist with onboarding new hires, coordinate equipment, access, parking, and prepare workstation.
  • Support with fleet and asset assignment and maintenance.
  • Ensure jobsite safety compliance through appropriate postings and upkeeping safety supplies
  • Prepare and issue subcontractor contracts and change orders - file and update systems.
  • Maintain electronic project filing systems and project document compliance.
  • Facilitate and monitor subcontractor prequalification process.
  • Manage subcontractor/vendor insurance enrollment; collect and review insurance documents to ensure compliance as required by project.
  • Attend internal and external project team meetings; document meetings as directed
  • Enter and maintain project contact lists in construction management system(s) and project files.
  • Assist with project close-out documentation
  • Assist with owner billings, lien releases, and certified payroll as applicable.
  • Review and maintain Labor Compliance reports to ensure compliance with applicable laws
  • Facilitate project communication, manage correspondence, prepare presentations, and compile reports as directed.
  • Assist project team in maintaining progress photo album
  • Run miscellaneous errands; pick up deliveries as required or directed
  • Support the project team in the overall successful completion of assigned projects
  • Complete other responsibilities and activities as assigned.

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

  • High school diploma/GED, technical degree a plus,
  • Minimum of 3-year administrative experience (preferably 2 years of constructions administration) or equivalent combination of education and experience.
  • Knowledge of labor compliance and prevailing wage a plus
  • Knowledge and use of Microsoft 365 (Word, Excel, PowerPoint, and Teams)
  • Knowledge in general office procedures, video conferencing equipment and office machines
  • High proficiency in English verbal communication skills including professional telephone manner
  • Proficient in performing accurate and efficient typing and data entry
  • Proficient written communication skills including business writing skills
  • Maintain appropriate levels of confidentiality.
  • Skilled at managing multiple projects and tasks
  • Reliable, dependable, resourceful, and flexible
  • Field Administrator relates to the job description and not a physical location. Physical job location is determined by project and subject to change based on project assignment(s).

SUMMARY OF BENEFITS:

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.

Anticipated Job Application Deadline:
01/01/2025 Apply

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