Accounts Payable Coordinator (Administrative)

Accounts Payable Coordinator

Putting the right location data, on the right map, for the right people, at the right time. That is how our work saves lives and protects property through Public Safety Location Intelligence.

That may sound like a catchy tagline, but that is what we do working with leading-edge technologies and systems. Our team is looking for a top-quality part-time Accounts Payable Coordinator to join our team.

Job Summary:

The Accounts Payable Coordinator is responsible for full cycle accounts payable and other related tasks as assigned. The Accounts Payable Coordinator works closely with the Controller and the Accountant to ensure the accuracy of accounting data in ERP.

Essential Job Duties:

Manages accounts payable: receives invoices, obtains approval, assigns coding, enters invoices into the ERP. Issues payments according to the payment terms.Sets up vendors, obtains W9s, COIs, payment info and contracts as necessary. Prepares 1099 as needed.Processes expense reports, verifies coding and receipts, and applies payments.Ensures compliancy of company expense policies including ensuring proper documentation is in ERP for all bills and expense reports.Receives and processes weekly credit card bills, collects receipts, codes and enters transactions, and posts payments.Files state tax and vendor information returns and forms, including sales tax, procurement, unclaimed property.Assists with calculating commissions and revenue share payments.Assists with monthly account reconciliations and accruals.Assists Controller in cash management activities by entering actual and forecast information for A/P in forecasting software.Assists in preparation of documents and data/schedules for preliminary and annual audits.Other duties as assigned by the Controller and/or CFO.

Essential Universal Corporate Job Duties:
Promotes the Company, its Mission, Core Values, programs, and achievements to the public and other employees.
Core Values:
Customer Commitment Continuous Improvement and Innovation Prioritized Urgency One Team Empowered Accountability

Functions as a team member by assisting, supporting, and encouraging other employees in any way possible.Improves self in any way possible to enhance job performance.Performs related work as required, willingly and eagerly.Meets deadlines as required.Regular, predictable attendance is an essential function of this position.

The above statements are intended to describe the general nature and level of work performed by people assigned to this job. They are not to be construed as an exhaustive list of all job duties performed by the personnel so classified.

Minimum Job Requirements:
Education: High School diploma or equivalent
Related Experience: Minimum 2 years in Accounts Payable

Desirable Training and Experience:
Detailed knowledge of and experience in full cycle accounts payable.Attention to detail, excellent organizational skills and ability to consistently meet strict deadlines.Good judgement and analytical skills.Ability to work independently and take initiative.Experience using NetSuite.Ability to establish and maintain effective working relationships with internal and external stakeholders.Strong ability to perform accurate data processing.Excellent verbal and written communication skills.

Geo-Comm is an equal opportunity employer, and does not discriminate in hiring or employment on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, familial status, sexual orientation, veteran status, public assistance status, or any other status protected by applicable law.

Geo-Comm Corporation provides a drug-free working environment.