Health Federation of Philadelphia

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IIS Data Specialist (Healthcare)



Equal Opportunity Employer

The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services.  Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status.  This commitment applies to all aspects of the Health Federation of Philadelphia's employment practices, including recruiting, hiring, training, and promotion.

JOB SUMMARY

The Philadelphia Department of Public Health (PDPH), through its Immunization Program in the Division of Disease Control, oversees the purchase and distribution of federally funded vaccines to local healthcare providers.  As one of 64 U.S. Centers for Disease Control and Prevention (CDC) funded program areas, the Philadelphia Immunization Program is charged with the mission to prevent vaccine-preventable diseases and increase the immunization coverage levels among infants, children, adolescents, and adults in Philadelphia. PhilaVax Immunization Information System (IIS) is tasked with collecting and housing all immunization data for the City of Philadelphia.  The information it houses is used to support DDC operations and is the primary source of operational information for the Immunization Program.

The IIS Data Specialist will be responsible for identifying and removing duplicate patients in the IIS, as well as duplicate vaccines from patient records.  The Data Specialist will be expected to provide routine feedback to the IIS Support and Data Coordinator on deduplication progress and make suggestions for workflow improvements.  The Data Specialist will also be responsible for making corrections to other IIS data, such as lot numbers, vaccine administration data and or other IIS data as required. This position will work closely with the IIS Support and Data Coordinator and other staff to ensure that the program is prepared to respond to public health emergencies and able to effectively manage resources associated with Immunization Program programmatic activities.

This position is Monday through Friday, 8:30 a.m. to 5:00 p.m., with occasional work after hours and on weekends to support Program activities. This is a grant-funded position through June 2026; continuation of the position is contingent upon sustained funding.

JOB SPECIFICATIONS

               Responsibilities/Duties

  • Deduplicate Patient records in PhilaVax IIS.
  • Update, remove, and or correct patient records in the IIS.
  • Update, remove, and or correct vaccine data in the IIS.
  • Update, remove, and or correct supplemental data in the IIS.
  • Provide support, as requested, to immunization program units for data needs.
  • Provide weekly reports to the IIS Support and Data Coordinator on deduplication progress.
  • Provide routine feedback to the IIS Support and Data Coordinator on recommendations for workflow changes around data deduplication, updates, or general entry.
  • Attend the biweekly IIS Stakeholder's meeting as a subject matter expert (SME).
  • Support IIS Informatics section data quality initiatives as needed.
  • Support other initiatives of the IIS such as, but not limited to, updating workflow processes, attending health fairs, data entry at Community Flu Clinics, and more. 
  • Must be willing to help in a public health emergency.
  • Other duties as required.

Education

  • High School Diploma or GED (bachelor's in health IT, Public health, or Similar field preferred)

Skills/Experience

  • Strong attention to detail, and excellent organizational skills.
  • Excellent oral and written communication skills.
  • Ability to work with a variety of stakeholders across multiple programs.
  • At least 1 year of experience working with data, or in databases.
  • General knowledge of the Microsoft office suite.
  • Ability to work independently or as part of a team.
  • Excellent customer service skills.
  • Familiarity with immunizations preferred, but not required.
  • Driver's license preferred. 

Work Environment:  Standard office setting with extended periods at workstation and periodic use of office equipment.

Position Type and Work Schedule:  Full time, in-office position, typical hours are Monday through Friday 8:30 am to 5:00 pm.

Travel:  Some travel may be necessary provided that public health guidance allows it.

Physical Demands:  Must be able to lift 25lbs.

Salary and Benefits:  $50,000-$52,000 Commensurate with education and experience.  Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:

  • Medical with vision benefits
  • Dental insurance
  • Flexible spending accounts
  • Life, AD&D and long-term care insurance
  • Short- and long-term disability insurance
  • 403(b) Retirement Plan, with a company contribution
  • Paid time off including vacation, sick, personal and holiday
  • Employee Assistance Program

Eligibility and participation are handled consistent with the plan documents and HFP policy. 

DISCLAIMER

The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.

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