Accounts Payable Invoice Assistant (Finance)

Job Description

Division/Unit: Procurement and Contract Management Unit

Position Title: Accounts Payable Invoice Assistant

Civil Service Title: Community Associate

Salary Range: $53,240 - $56,248

Position Summary:
The New York County District Attorney's Office has an immediate opening for two (2) Accounts Payable Invoice Assistants in its Procurement and Contract Management Unit (PCMU). In this role, the Accounts Payable Invoice Assistants will review the procurement team's invoices for accuracy and completeness and submit to the Fiscal Department for processing.

Responsibilities include but are not limited to:

• Collect invoices, obtain invoice approvals from end users, attach supporting documents such as receipts and requests.
• Audit invoice pricing and contract terms, confirm vendors are billing in accordance with awarded contracts/Purchase Orders.
• Audit prevailing wage invoices, verify billable hours, attendance sheets, Certified Payroll Reports and Comptroller's prevailing wage rates to ensure complete and accurate submission by vendor(s).
• Follow-up with procurement staff and vendors regarding discrepancies.
• Ensure invoice is complete and accurate for the Fiscal Department.
• Log invoices and payment information in internal databases.
• Reconcile vendor statements on a scheduled basis to ensure accounts are in good standing.
• Facilitate communication between Fiscal and PCMU on invoice matters.
• Perform other job-related duties as required for the Unit.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Level 1 - High School Diploma or equivalent with one (1) year of experience.
• Level 2 - High School Diploma or equivalent with two (2) or more years of experience.

Preferred Requirements/Skills:

• Experience with the New York City's Financial Management System (FMS), QuickBooks and Wisetrack preferred.
• Excellent written, verbal, organizational, and communication skills required.
• Must be able to perform under pressure in a fast-paced environment; able to multi-task and meet deadlines.
• Ability to apply critical and strategic thinking.
• Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
• Experience culling and analyzing large amounts of data from numerous sources.
• Must be a team player, work well with others and possess excellent communications skills.
• Ability to update and edit existing databases.
• Proficiency in Microsoft Word and Excel required.

How to Apply:

• Apply with a Cover Letter and Resume.

Hours/Shift:

• Weekdays from 9:00 am to 5:00 pm. Telework available two days per week.

Additional Information:

• Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current unit/bureau/department and be in good standing. In addition, must meet the minimum and additional qualifications of the position.
• Authorization to work in the United States is required for this position.

Minimum Qualification Requirements:

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to \"1\" above.

Public Service Loan Forgiveness:

• As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .

Residency Requirement:

• City Residency is not required for this position.

The New York County District Attorney's Office is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.About Us

The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's Professional Staff perform a variety of key functions, including supporting the Trial Division, Investigation Division, Special Victims Division, Pathways to Public Safety Division, and Appeals Division, which handles all the Office's matters in state and federal appellate courts.

Professional Staff members perform a variety of key functions for the Office, including supporting the five Divisions, as well as other prosecution support and office functions. Our Professional Staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development.

The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.About the Team

The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of delivering One Standard of Justice for All.

For questions or inquiries, please contact Recruitment@dany.nyc.gov.