Sr Analyst, Grants Admin (Finance)

POSITION TITLE: Sr Analyst, Grants Admin (Full-Time Regular) (Classified)
REQUISITION #: req8090
DEPARTMENT: Accounting and Treasury
LOCATION: 215 OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU) View Classifications & Benefits
EMPLOYMENT TYPE: Full-Time Regular
ANNUAL SALARY RANGE: $70,601.00 - 117,662.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $87,000.00 - 107,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 3:00 p.m. MT on 4/30/2025.

The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile. Post-offer background check required.

Why Work For the City of Fort Collins?

• Medical, dental, vision (for self, spouse, children) - eligible on the 1st of the month following date of hire
• Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
• Retirement + company contributions - after 6 month probation period and immediate vesting
• Flexible spending: Medical expenses FSA, dependent FSA or both
• Employee Assistance Program: counseling, legal, financial assistance
• Life insurance, short-term and long-term disability
• Wellness program, workout facilities
• Employee/family onsite health clinic
• Learning and development opportunities at all levels in the organization with opportunities for career mobility
• Collaborative work environment

To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure

Job Summary

The Sr. Analyst, Grants Administration will be responsible for the city-wide grant management process, providing direction, oversight and coordination for both the pre-award and post-award grant related activities. Overall responsibility for how the City identifies, cultivates, applies for, manages, and reports grant funding from federal and state agencies. The Sr. Grants Analyst also ensures compliance with all federal and state requirements for grant applications and awards.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Meet with City staff interested in pursuing grant opportunities to assess use of funding, fit, timing, likelihood of an award, options, and ensuring leadership have approved pursuing grant funding
• Identify relevant Notices of Funding Opportunities (NOFOs) and investigate federal/state agency websites for opportunities as needed
• Identify targeted grant opportunities and review the specific requirements with City staff
• Contact agencies to acquire additional knowledge regarding grant opportunities and/or ask questions, request additional information
• Provide leadership in enterprise-level centralized efforts to strategically plan, prioritize, and track departmental pursuit of which grants are pursued and for which project(s). Provide subject matter expertise to Service Area and Departmental staff to further the city-wide expertise and depth of knowledge related to the end-to-end grants process
• Ensure that departments submit the grant pre-application forms in a timely manner
• Prioritize and coordinate grant writing / applications
• Explains application requirements to city staff; may perform direct grant writing of application in the case of inter-department or larger, more complex grant opportunities
• Prepares data for indirect cost recovery to be included in application budgets
• Reviews all grant application budgets to ensure accurate data is provided in required format
• May assist departments with application editing, budget review, etc., with goal of making the application competitive from a grant reviewer perspective
• May assist with writing and obtaining Letters of Support for certain applications
• Oversee departmental compliance with City Grant Pre-Application Form
• Maintain the internal Grant Management Process as detailed on the city's Grant Management website
• Coordinate with Project Manager to resolve concerns/ questions prior to grant submission
• Maintain all grant application files, documentation and listings for compliance and reporting purposes
• If grant is not awarded, meet with city staff to assess why, and if anything different might have improved likelihood of an award
  • Oversee all required grants-related reporting, including but not limited to: performance, departmental, and financial reporting; Agency quarterly reports, annual audit
• With Grant Accountant oversee all grant reimbursement requests to ensure they meet city accounting requirements and agency requirements
• Research, develop and maintain enterprise reporting to enhance visibility into performance and lead efforts to drive improvements including but not limited to: application volumes, win rates, efficiency metrics
• Maintain federal registrations and documentation:
  • Annually renew the City's SAM.gov registration in collaboration with the Accounting Director
  • Maintain and approve the city's Authorized Representatives (AORs) - those who can submit a grant on behalf of the City
  • Maintain Grants.gov account as an AOR and maintain Grants.gov account as the EBIZ Point of Contact (to approve all other AORs)
• Update and maintain all grants documentation and materials for applicants for current grants practices and requirements
• Responsible for calculation of and appropriate application of city's approved indirect cost recovery rate

Management Responsibilities

No

City Competencies

• Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
• Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
• A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
• A desire and ability to utilize digital tools for organizational information, individual, and teamwork.

Required Knowledge Skills and Abilities

• Knowledge of local government accounting principles, fund accounting, Governmental Accounting Standard Board (GASB) pronouncements and interpretations.
• Knowledge of municipal funding mechanisms. Ability to identify federal and state-wide grant opportunities and effectively coordinate application and grants tracking across a complex organization.
• Knowledge of Single Audit and Schedule of Expenditures of Federal Awards (SEFA) reporting requirements.
• Strong grants compliance background and understanding of state and federal requirements.
• Proficient with grant writing and knowledge of application processes.
• Remain current with applicable federal, state and local agency and reporting requirements and deadlines.
• Remain current with pertinent research, trends and studies.
• Thorough knowledge of indirect cost recovery process and application.
• Ability to influence, lead and manage diverse teams.
• Ability to collaborate effectively across the organization and with external parties.
• Demonstrated professionalism, ability to lead and to do strategic work independently; discrete.
• Accomplished and proven critical thinking and complex problem-solving skills, strong analytical thought processes and strategic business acumen.
• Effectively able to manage multiple projects and competing priorities.
• Effective at issue resolution and solution development, drawing upon astute business and municipal acumen and breadth of work experience.
• Ability to effectively summarize and communicate financial concepts and information, qualitative performance and policy issues to highest level of organization and public.
• Advanced / Expert in data query, extraction, and normalizing. Extremely adept and efficient at incorporating and utilizing data in a variety of reporting tools and financial and graphical software packages.
• Advanced / Expert skill level in Excel, Microsoft Office software and statistical analysis.
• Ability to easily communicate at multiple levels and influence effectively both up / down the chain of command, and cross functionally.

Required Qualifications

MinimumPreferredCollege degree or equivalent work experience. Some positions may require functionally related certification or advanced degrees A Bachelor's degree in Finance, Accounting, Economics, Public Policy, Business or related field. MBA, MPA, MS, CPA or equivalent graduate degree.

Experience Requirements

• Five years of experience or equivalent combination of education and experience related to research/grants administration, reporting and/or direct grant writing experience preferably across multiple service areas, organizations and/or functional roles related to grant funding.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

The content in this posting was created for recruitment purposes. To view the full job description click the link below.

Sr Analyst, Grants Admin

The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.

Notice Regarding Medical and/or Recreational Marijuana Use:
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.

The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to race, color, religion, creed, national origin or ancestry, sex, sexual orientation (including perceived sexual orientation), gender identity and expression, disability, age 40 years or older, pregnancy or related condition, genetic information, and, in certain specific circumstances, marriage to a coworker or any other status protected under federal, state, or local law.

BACKGROUND CHECK REQUIRED.

Note: Some information in your application may be public information under the Colorado Open Records Act.Job Summary

The Sr. Analyst, Grants Administration will be responsible for the city-wide grant management process, providing direction, oversight and coordination for both the pre-award and post-award grant related activities. Overall responsibility for how the City identifies, cultivates, applies for, manages, and reports grant funding from federal and state agencies. The Sr. Grants Analyst also ensures compliance with all federal and state requirements for grant applications and awards.

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.
Meet with City staff interested in pursuing grant opportunities to assess use of funding, fit, timing, likelihood of an award, options, and ensuring leadership have approved pursuing grant fundingIdentify relevant Notices of Funding Opportunities (NOFOs) and investigate federal/state agency websites for opportunities as neededIdentify targeted grant opportunities and review the specific requirements with City staffContact agencies to acquire additional knowledge regarding grant opportunities and/or ask questions, request additional informationProvide leadership in enterprise-level centralized efforts to strategically plan, prioritize, and track departmental pursuit of which grants are pursued and for which project(s). Provide subject matter expertise to Service Area and Departmental staff to further the city-wide expertise and depth of knowledge related to the end-to-end grants processEnsure that departments submit the grant pre-application forms in a timely mannerPrioritize and coordinate grant writing / applicationsExplains application requirements to city staff; may perform direct grant writing of application in the case of inter-department or larger, more complex grant opportunitiesPrepares data for indirect cost recovery to be included in application budgetsReviews all grant application budgets to ensure accurate data is provided in required formatMay assist departments with application editing, budget review, etc., with goal of making the application competitive from a grant reviewer perspectiveMay assist with writing and obtaining Letters of Support for certain applicationsOversee departmental compliance with City Grant Pre-Application FormMaintain the internal Grant Management Process as detailed on the city's Grant Management websiteCoordinate with Project Manager to resolve concerns/ questions prior to grant submissionMaintain all grant application files, documentation and listings for compliance and reporting purposesIf grant is not awarded, meet with city staff to assess why, and if anything different might have improved likelihood of an awardOversee all required grants-related reporting, including but not limited to: performance, departmental, and financial reporting; Agency quarterly reports, annual auditWith Grant Accountant oversee all grant reimbursement requests to ensure they meet city accounting requirements and agency requirementsResearch, develop and maintain enterprise reporting to enhance visibility into performance and lead efforts to drive improvements including but not limited to: application volumes, win rates, efficiency metricsMaintain federal registrations and documentation:Annually renew the City's SAM.gov registration in collaboration with the Accounting DirectorMaintain and approve the city's Authorized Representatives (AORs) - those who can submit a grant on behalf of the CityMaintain Grants.gov account as an AOR and maintain Grants.gov account as the EBIZ Point of Contact (to approve all other AORs)Update and maintain all grants documentation and materials for applicants for current grants practices and requirementsResponsible for calculation of and appropriate application of city's approved indirect cost recovery rate
Management Responsibilities

No