Rental Coordinator (Finance)

Rental Coordinator

174 Willis Pkwy, Jacksonville, NC 28546, USA Req #1642

Friday, March 7, 2025

PRIMARY FUNCTION:

This position is responsible for billing all rental sales, tracking rental/used equipment locations and availability, handling customer rental needs, answering rental invoice questions and providing administrative support for the Rental Store.

ESSENTIAL DUTIES:

• Processes all construction division rental billings for Caterpillar and allied products.
• Works with Credit Department on past due invoices and any invoices in question.
• Verifies and maintains rental contract files via DocuSign and/or WebExtender.
• Processes all A/P invoices and POs for Allied sales, some CAT machines, trailers sales and titles.
• Occasionally assists with branch coverage when branch rental specialists are not available.
• Processes and logs all certificates of insurance for rental equipment.
• Process cash customer payments with credit cards or CAT card as needed.
• Performs assorted clerical duties such as mail distribution, copying, faxing, answering telephones, filing, and typing miscellaneous labels and envelopes.
• Assists in the training of new employees.
• Processes miscellaneous reports (scoreboard, invoice exceptions, phone, etc).
• Backup timekeeper
• Main POC for CAT Rental portal including setting up new accounts, managing incoming leads and customer requests.
• Invoices Non-CAT new sales items, such as pumps, tamps and aerial equipment.
• Compiles rental commission report for Rental Sales Manager approval.

MINIMUM REQUIREMENTS:

Education :

High school graduate or GED equivalent

Work Experience :

Two years of experience with rental/sales billing, inventory processing and customer service;

Physical :

Ability to sit at a desk in front of a computer for extended periods of time

Other :

PC literate in Microsoft Office;

This job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval.

Gregory Poole Equipment Company is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Other details

• Job Family Coordinator
• Pay Type Salary
• Required Education High School

Apply Now

initStaticMap(true); PRIMARY FUNCTION:\nThis position is responsible for billing all rental sales, tracking rental/used equipment locations and availability, handling customer rental needs, answering rental invoice questions and providing administrative support for the Rental Store. \n \nESSENTIAL DUTIES:\n\nProcesses all construction division rental billings for Caterpillar and allied products.\nWorks with Credit Department on past due invoices and any invoices in question.\nVerifies and maintains rental contract files via DocuSign and/or WebExtender.\nProcesses all A/P invoices and POs for Allied sales, some CAT machines, trailers sales and titles.\nOccasionally assists with branch coverage when branch rental specialists are not available.\nProcesses and logs all certificates of insurance for rental equipment.\nProcess cash customer payments with credit cards or CAT card as needed.\nPerforms assorted clerical duties such as mail distribution, copying, faxing, answering telephones, filing, and typing miscellaneous labels and envelopes.\nAssists in the training of new employees.\nProcesses miscellaneous reports (scoreboard, invoice exceptions, phone, etc).\nBackup timekeeper\nMain POC for CAT Rental portal including setting up new accounts, managing incoming leads and customer requests.\nInvoices Non-CAT new sales items, such as pumps, tamps and aerial equipment.\nCompiles rental commission report for Rental Sales Manager approval.\n\n \nMINIMUM REQUIREMENTS:\n \nEducation: \nHigh school graduate or GED equivalent\n \nWork Experience: \nTwo years of experience with rental/sales billing, inventory processing and customer service;\n \nPhysical: \nAbility to sit at a desk in front of a computer for extended periods of time\n \nOther: \nPC literate in Microsoft Office; \n \nThis job description is not intended to be all-inclusive. Your supervisor may request and assign you similar duties. Any major modification of this job role requires Human Resources approval.